Accountant/Finance Officer

Reports To: Managing Director / Operations Manager

Job Purpose
To manage payroll and statutory compliance, ensuring workers are paid accurately and on time while meeting all statutory obligations.

Key Responsibilities

• Process monthly payroll for daily-rate warehouse staff across Mombasa, Nairobi, and Eldoret.
• Calculate and apply statutory deductions correctly (PAYE, NSSF Tier I & II, SHIF, Affordable Housing Levy, NITA levy).
• Prepare and submit monthly invoices to clients by the 5th of every month.
• File statutory returns via relevant platforms (iTax for PAYE/VAT, NSSF, and SHIF portals) and remit contributions on time.
• Maintain accurate payroll registers, payslips, general ledgers, and attendance records.
• Reconcile invoiced hours and headcounts against site attendance registers and payroll registers.
• Ensure wages are paid in full no later than the 5th of the following month and issue payslips for every pay period.
• Maintain and reconcile bank accounts, petty cash, and supplier payments related to the labor contract.
• Support the HR function with worker grievance-related pay queries in compliance with the Kenya Data Protection Act 2019.
• Prepare financial data and supporting documentation for vendor scorecards, KPI reporting, and quarterly performance reviews.
• Stay updated on changes in Kenyan payroll legislation, tax bands, and statutory rates.

Qualifications & Requirements

• Minimum CPA Part II or equivalent professional accounting qualification.
• Minimum 3 years of experience in payroll and finance administration (ideally within labor outsourcing, logistics, or manufacturing environments).
• Strong knowledge of Kenyan statutory payroll requirements (NSSF, SHIF, Housing Levy, NITA, PAYE, WIBA).
• High proficiency in MS Excel and payroll/accounting software.
• Strong attention to detail, integrity, and compliance with the Kenya Data Protection Act 2019.

How to Apply
Email your CV and copies of relevant certificates to careers@orchidhr.co.ke.
Include the position title (Accountant / Finance Officer) in the email subject line.

Applications are reviewed on a rolling basis.